Document ControlInefficiencies occur when users don’t have a lot of control over the printing of their documents. Time is wasted tracking down printing issues, which in turn causes employees to waste their time backtracking and looking for the reason their print job failed. There is a better, more efficient way.
Document CollectionInvoices. Emails. Shipping orders, business letters, and thousand-page summary reports. Documents come in all shapes and sizes from countless applications on a variety of platforms. They contain the information that you need to run your business efficiently and effectively every day of the year.
It may seem like a simple matter, but managing a diverse output environment can be time-consuming and extremely expensive. Sometimes in the course of running a business, it is easy to overlook inefficiencies and just continue to do things the way they’ve always been done. Whether it’s a simple matter of not realizing there’s a better way, or having a staff that is overwhelmed just trying to keep up, there are printer queue software solutions that can help you better manage your processes.
If document storage is taking up valuable time that employees could be using for other job related tasks, there’s an easier way. Making use of document content management software can help you eliminate extra time and resources used to distribute information and documents. Documents can be delivered where you need them to go, securely and quickly and you’ll have a record of them if there’s ever a question.
Documents are at the heart of many critical business processes, and reliable output delivery helps you minimize business risk as well as bottom-line costs. Analysts estimate that 30 percent of all business process disruptions are caused by information delivery failures. This can cost your organization valuable time and resources ultimately leading to reducing your bottom line profits. But what is the right document storage system for you.
Document Audit & Accounting
Today, organizations need an efficient way to monitor and control printing costs. From printer usage, to device activity, to security of print jobs, to individual jobs and users across multiple platforms, it takes a tool that encompasses a broad spectrum of utilities to effectively monitor and track the details. It also has to be easy to use and capable of producing meaningful reports that can be used to help in identify cost savings and efficiency opportunities.
When every application and platform in your environment handles its own document printing and online delivery, controlling document security and expense is a difficult task. LRS® software acts as a central point of control much like printer monitoring software for output throughout your organization, making it an ideal place to capture information about document use, misuse, and expense.
Getting documents delivered where they need to be is a critical component in this time when employees aren’t always sitting next to a printer in an office. Many employers work remotely or from the convenience of a mobile device. Printers might be shared among a group that has employees who work in multiple locations. Keeping all employees connected to printers can be a challenge.
Analysts estimate that 30 percent of all business process disruptions are caused by information delivery failures. Documents are at the heart of many critical business processes, and reliable output delivery helps you minimize business risk as well as bottom-line costs. Wasted time and money are preventable.
Output Management software vs. Print Management software; What’s the Difference?
When it comes to assured delivery of your critical documents, words matter. The terms “print management” and “output management” — though often used interchangeably — are really quite different.
While there are other distinctions between the two, the main differences are in the document origin and final destination. Print management software systems mostly capture user-generated documents from devices like desktops, laptops, smartphones, etc. These documents may be destined for a regular printer or a multi-function peripheral (MFP), but the end product is the same: a hardcopy document printed on a network device.
Print management software eliminates many of the problems related to the simple printing functions built into Windows and other operating systems. A well-designed print management solution lets you eliminate redundant print servers while offering improved error handing, print driver installations/updates, job accounting, and other printing-related functions.